Supplier Payments

Learn about Supplier Payments in Marlin GTX trusted automotive software by Megabus.

Updated 12 October 2026

Marlin GTX enables supplier payments to be processed and reversed.

add bulk supplier payments redirect

Payments can be made individually or in bulk, with full or partial allocation.

Video

The Payments module can be accessed by selecting Main > Data Entry > Payments from the menu bar.

Default Supplier Payment Methods

Main > Suppliers > Manage Suppliers

Setting a default payment method for suppliers saves you from having to select a payment method on each payment.

To set the default payment method for a supplier:

Open their Supplier Maintenance file in Edit mode

(Main > Suppliers > Manage Suppliers)

Use the Payment method drop-down at the bottom-left to set the default method
Enter the required information in the fields below

Note

This default payment method can still be overridden by selecting a different payment method when finalising supplier payments.

Individual Supplier Payments

Main > Data Entry > Payments

The Payments module will open on a form to add a new payment for an individual supplier.

In the General section at the top:

Select the Supplier
Enter Payment Date
Select GL Period, if for prior month
Enter Amount Paid
Or tick Auto Calculate Amount
Skip Settlement Discount
Select Salesperson
Type Comment (e.g. invoice number)

In the Line Details list below:

Select each Invoice
Press Tab on the keyboard to move to the next line
Enter Payment Allocation
Press Enter on the keyboard to allocate the full amount/remainder of total

Once all amounts have been allocated:

Click Finalise at the top of the module window

Bulk Supplier Payments

Main > Data Entry > Payments

To pay multiple suppliers at once:

Click on the Bulk Supplier Payments button on the left.

Warning

The Bulk Supplier Payments button will not be active if a Supplier has already been selected. Void or Finalise the current payment to make it clickable.

Note

Payments processed using Bulk Supplier Payments will appear as separate lines on the Bank Reconciliation.

Supplier Transaction Lists

Main > Data Entry > Payments

To add suppliers:

Click on the Add button at the top of the module window
Use the Select Supplier Transactions pop-up that opens to select which suppliers and transactions to add:
By default this is set to include all outstanding payments, organised from oldest to most recent
Alternatively, you can choose to select only transactions with Transaction Dates or Due Dates within a specified range (e.g. 1st to last of the month) or select by Age Code.
You can add or remove suppliers later
Click Proceed (bottom-right)

The selected Suppliers will be added to the list at the top:

Click on suppliers to show their outstanding transaction details in the section below

Note

If required, suppliers can be Added or Deleteed by clicking on the buttons at the top of the Suppliers list

Editing Payment Details

Payment details can also be edited by selecting the relevant suppliers in the list and clicking on the icons at the top of the module window:

Edit Payment Method

Edit GL Period

Warning

Payments cannot be finalised if there are suppliers without payment methods selected.

Selecting Transactions

To exclude a transaction from a bulk payment:

Select it in the Transactions list
Press the spacebar on your keyboard

(Or click on the

icon at the top of the list)

This reduces the Payment Allocation of the selected transaction to zero
Or adds it back in, if pressing the spacebar on an already reduced transaction

Tip

All transactions for a supplier can be quickly included or excluded using the Select All or Unselect All toggles at the top of the transactions list.

Transactions can also be completely removed by selecting them and clicking on the Remove button.

Selecting Bank Accounts

To select which bank account to use for the bulk supplier payment:

Click on the Select Bank Account icon

at the top of the suppliers list

In the Select Bank Account pop-up that opens:

Select the required Bank Account
Click Save

Finalising Bulk Payments

To finalise all selected supplier payments:

Click on the Finalise button at the top of the module window

If Bank Transfer was selected for any of the suppliers:

A pop-up will open, advising you that the bank file has been created, along with its name and location
This file can then be uploaded to your bank as required

Tip

You can use the Supplier Transaction List report (Main > Suppliers > Transaction List) to view the bulk payments:

Select Print transactions under Print Transactions
Select only Payments under Transaction Types

Note

The banking file is generated using the details entered in the Bank Account Details of the selected account's maintenance record.

Supplier Remittance References

If enabled, you can add an alternative suppliers remittance reference in the Alternate Account Code field of the supplier maintenance file's Options tab.

The Alternate Account Code typically contains the customer number that your suppliers use to refer to your business.

Please contact please contact the Megabus Support Team to enable alternative account names in your system.